Pre-implementation analysis: How to implement an IT system wisely

Pre-implementation analysis is nothing more than a deep dive into the needs and expectations of the client. It is the moment when we gather all the essential information about the project, consider various scenarios, and plan a strategy for the coming months. This is an indispensable element for properly planning the work on the creation and development of the project. Why is it so crucial?

First of all, pre-implementation analysis allows us to understand the actual needs of both you and your clients. It is impossible to build an effective solution without thoroughly understanding what exactly we want to achieve and what problems we need to solve. These are the two main issues based on which we determine what functions are ultimately necessary for the project. Proper analysis enables us to precisely tailor our solution to the requirements that users face. A suitable plan also allows for better visualisation of the project, which helps to catch many changes before the development phase. This is a significant time saver, positively impacting the overall project timeline and budget.

Secondly, pre-implementation analysis helps identify priorities and potential challenges associated with the project. This allows us to develop a strategy that will quickly satisfy the most important needs and minimise potential problems and changes during project execution. This results in time, money, and energy savings in the long run. It is worth noting that priorities often vary depending on the perspectives of the client and users, making it crucial to understand all parties involved in the project thoroughly. This is facilitated by preparing various scenarios, known as user stories, which detail the paths a user might take.

Finally, pre-implementation analysis enables better planning and project management. By precisely understanding all system functions, we can develop a work schedule (timeline) and anticipate most possible changes, significantly simplifying the application implementation process. As a result, the project becomes more flexible and less prone to unforeseen complications. Moreover, knowing the project’s creation and development timeline allows you to plan additional related processes, such as various marketing activities.

We know that pre-implementation analysis allows us to plan what functions are needed for the project and how they will be implemented. This forms a strong foundation for preparing the technical specification, which is a detailed record of all functionalities, solutions, and tools that will be used in the project. The technical specification helps refine the project budget and timeline. It also significantly facilitates development work during both the creation and development phases of the project, as it helps developers quickly familiarise themselves with the project's specifics.

In conclusion, pre-implementation analysis is an indispensable element for both the creation and development of an existing project. It supports not only the organisation of technical work but also the planning of business processes within the company. Through pre-implementation analysis, the people working on the project can better understand the project's goal, optimise business processes, and choose the most appropriate technologies and solutions. As a result, the chances of project success increase, leading to better efficiency and competitiveness in the market.